Turbocharge Your Content Workflow With This WordPress Editorial Calendar
Turbocharge Your Content Workflow With This WordPress Editorial Calendar
Welcome to the world of Member in which we are proud to have not just one, not two, nor six flourishing blogs! I can assure you that it's no difficult task to deal with the volume of material.
There are six blogs that appear on different websites that each offer an individual product, staying up to date can get pretty intense. And let's not forget about our talented writers that contribute their talents to our blogs, there are many people in the kitchen making a lot of plates.
At least that's how it was until we came across an incredibly powerful WordPress editorial calendar. I'll inform you that it's totally changed our experience with content management.
It's called the Strive Content Calendar, and I'm excited to share the magic of it with fellow creators of content and blog managers like you.
Since using Strive for the past couple of months, I've begun to realize just how invaluable it can be in simplifying the process of managing content.
Ready to rev up your video game? Let's go!
This is why you might need to Strive
If you're within the realm of creating content or blog managing, then you are aware of the importance of blogs' calendars for content. These indispensable tools are the foundation of your business, enabling you to:
- Track and organize subjects and organize them
- Ideas for Structure
- Assign tasks
- Schedule posts
- ...and many and more!
In the event that you're organized like we are, you realize that your blog's content calendar is just one piece of the puzzle. The primary content calendar. It lets you can manage not just blog posts but also a myriad of different types of content, like infographics, guides, ads, and PDFs which are organized neatly by subject.
At Member We rely on Asana to construct and maintain our massive main content calendar, which effectively captures the bigger overall. However, we encountered some challenges on our journey:
- The massive dimensions of our primary calendar meant that it was too big for a practical working blog content calendar.
- Our writers aren't all reside within our offices, granting them easy access to Asana. It led to a lengthy sequence of emails back and forth, as well as Google Docs exchanges when assigning writing topics to outside writers.
Our salvation came through the Strive Content Calendar that rapidly streamlined these obstacles and gave us an easy solution. Allow us to shed light on how Strive efficiently solved our problems with content management.
This is the most exciting part of the calendar: The Strive Content Calendar
This ingenious solution directly tackles my primary issues:
- In storing the blog's content calendar inside the WordPress backend, each of our blogs have an individual calendar separate from the main calendar. This streamlined approach simplifies the managing and organizing of blog blogs, and ensures a smooth process. (Curious to know how we integrate our blog calendars with our Asana main calendar? Stay tuned, and we'll share our secret!)
- Every writer we employ has accessibility to WordPress backend. Thanks to Strive, our blog content calendars have been integrated within WordPress the platform itself. It's easy to create reviews, assign, and then process blog posts to everyone involved! No more back-and-forth Google Doc sharing. (We'll go into greater detail about this later on!)
Furthermore, Strive's drag-and drop functionality only adds to the overall remarkable ease of use
Are you looking to change the date you post? It's not a problem! Strive lets you easily arrange posts according to your preferences and swiftly move posts between scheduled slots as well as the unscheduled drafts sidebar. Every move initiates scheduling automatically in the WordPress editor to ensure that your posts are organized in a seamless manner.
This is a personal favorite, but the Strive plugin has a variety of impressive options. Let's take a look at some more.
More of Strive's great content
Additionally, in addition to its simple configuration and seamless integration, Strive has incredible features that are designed to save you valuable time. Like...
Effortless content revisions
In order for your website to rank highly and stay there is a constant process of revisions to your content. But, this process can be a real headache. You certainly don't want to affect the SEO effectiveness of a live content that is already of high value.
Enter Strive's Revisions feature, the ultimate way to simplify the revision process. Upon installing the plugin, you'll notice a "revision" option linked to each published post. Accessible via the frontend admin bar of WordPress or the list of posts in the backend.
This function works in two simple steps:
- The "revision" button will generate a new draft of the post, separate from the version that was published.
- When you update your version and hit "Publish," Strive seamlessly blends the updated version into the original. What does it produce? Optimized content with no hassles of confusing redirects. The SEO juice stays intact and you can save valuable time.
The Strive calendar display clearly labels revisions. This lets you quickly track the proportion of new-to-updated content.
Alternative Pipeline view
The Calendar view serves as my main space, the Pipeline view gives you a big-picture perspective. Clicking in the Pipeline option, you gain an overview of the statuses for all your posts in an organized, single space.
It also prevents posts that are not being read, providing a holistic snapshot of the progress they have made. Whether they're being planned, under construction, ready for editing or are not in the process of being edited it is easy to determine and manage each post's status. Additionally, you are able to switch between row and column layouts depending on the workflow you prefer.
Customizable Checklists
The process of writing a blog that is well-structured requires a lot of details to consider such as syntax and style, to metadata and settings for images. The challenge is even more apparent when working with young writers.
The Strive Checklists function comes to your rescue, eliminating any guesswork and guaranteeing consistency. Just make a listing of important details on the Checklist tab and you'll be ready to start.
When someone is working on the writing process, they will be able to open the list directly in the WordPress editor, and check off items as they progress. This is not just a way to streamline work but also functions as a valuable tool for the process.
Clear Post Statuses
Statuses of posts play an important part in the organization of the workflow of your content. Do you know when an article is currently in the process or ready for editing or be edited to go? Strive's Post Statuses feature offers unparalleled transparency in this area.
Unlike the default WordPress setting, in which it's difficult to differentiate between articles needing editing or ready for publication, Strive introduces a crystal-clear way to do this.
The Strive plugin enhances the WordPress experience by providing the following easy-to-read post statuses:
- Not Started
- Writing
- Editing
- Complete
- Publication
Each status is associated with an identifiable color. This provides an indication of the status across each day of Strive Calendar. The moment you change a status on the WordPress editor prompts a quick reflection on Strive as well, which is reversed. This feature enables efficient organization which ensures you do not lose track of your post's progress.
Just a handful of the remarkable characteristics that create Strive an indispensable asset for optimizing your content process. We'll now dive into the ways Strive can revolutionize your blog workflow management.
Streamlining Your Blog Workflow through Strive
In this section I'll show you how the Member Content Team effectively uses Strive to oversee our workflow for blog posts. With several writers contributing to six blogs, maintaining an organized and well-controlled workflow is extremely important.
Thankfully, Strive provides two great tools that make the process easier and help ensure a seamless process. Let's explore how we leverage these features:
New Drafts
On the left side of the Content Calendar page, the " Add New Draft" will be your starting point to start your blog.
When clicked, it opens the pop-up where you can effortlessly input all important information required to write the creation of a blog post.
We use the Title field to indicate the assigned writer by including their name in the title of the post.
The magic occurs when you press on the Create New Draft button located at the bottom of the window.
Strive instantly creates a brand new draft in WordPress, populating all the inputs into the WordPress Editor. The integration of Strive and WordPress eliminates the need to transfer data over a long period of time which ensures a fluid and efficient process.
If you start a new draft Strive generates a special box within the unscheduled Drafts column that displays every pending task for writers. This feature allows for clear and easy visibility and easy access to current tasks.
A streamlined workflow with color-coded progress
Strive's vivid color scheme does more than just add visual appeal but it also acts as an effective tool for the process of writing blog posts.
Each color is a particular stage in the workflow which allows us to clearly explain the next steps and responsible individuals. Let's look at how we can use these colors:
- Not In Progress (Red): When I create a New Draft the system automatically takes the status of not started with a striking red color. This signals to the assigned author that the blog post is ready to write.
- writing (Orange): Once the writer has begun writing the draft, they change the status of their post to Writing, and are accompanied by a striking orange hue. The color change signals that the posting is currently in process.
- Editing (Yellow): When the draft is completed and is ready to be reviewed, the writer changes the post's status to Editing. It is shown by a bright yellow hue. This informs me that the post requires my attention for further reviews as well as revisions.
- Complete (Green): After I finish the edits and decide that the article is now to be ready for publication and I change the status to complete. Post box immediately changes into a reassuring green color.
Green has a significant role in our lives, since Strive provides an option which automatically posts each Complete (green) article on the scheduled date and hour in The WordPress Editor. This feature significantly saves time. But, it requires constant checking of dates and times whenever it is time to "go to green."
After a publication is successful and is published, the page turns black. This indicates that the entire process is completed.
By employing this system of color coded content, we maintain an organized process, which ensures the communication is clear and flows seamlessly during the creation of content. Let's explore more valuable features and benefits that Strive brings to the table.
Easy Integration With Your Main Content Calendar
Strive's individual blog content calendars make blogging easier for us. What about our primary Asana calendar? Do we keep track of all deliverables associated with our topics?
The process of transcribing every WordPress article into Asana could be a difficult and lengthy task. We are fortunate that our amazing Dev Team devised an ingenious solution using Zapier.
With a customized Zap, triggered whenever an update draft is made within WordPress, the draft seamlessly transfers into our Asana calendar of content and specifically into in the "New Blogs" section I created.
The Zap will automatically assign the appropriate task to me, ensuring I am notified of whether the draft is in the system. Then, I go to Asana and effortlessly drag the post into the proper topic area.
It's an absolute triumph, streamlining our workflow and eliminating the necessity for duplication of work.
The Takeaway
The Strive Content Calendar is an important tool for creatives. It offers a wealth of features and benefits which can transform the way you manage your content at an affordable cost.
For only $7 a month for a month, you get access to all of the incredible tools we've mentioned and many even more. Not to mention that the initial two weeks are without cost.
Consider the cost of your time that is around $100 per hour. If you use Strive, you'll be paying less than a penny per hour. This makes Strive a cost-effective option. Factor in the time-saving advantages that it offers, and you'll find it an absolute steal.
Are you ready to test the strength of Strive firsthand? Click the button below and take a spin which will change the way you manage and organize your content.
Begin optimizing the content creation process through Strive today!
Try STIVE CONTENT CALENDAR FOR FREE FOR 14 DAYS
We appreciate your comments and want to hear from you about your experiences working with Strive. If you decide to try it, please share your thoughts and experiences in the comment section.
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