The Thousand Solutions Blog

Top virtual event platforms: Comparison and analysis of the most effective software

Mar 11, 2023

Are you able to think of great ideas for your virtual conference ? Maybe you've even approached potential participants who could be a part of your conference. The participants are displaying excitement, as are your attendees!

However, let's think is something that is the most appealing aspect of an online event platform you'd select to host your virtual event?

A difficult decision? It's true, in spite of the wide range of choices and possibilities available, it can be difficult to choose a system that will meet all your expectations and provides a unique (and not prone to errors) memorable event.

There are websites that have excellent customer support who will help you host your perfect virtual gathering, regardless of whether it's a multi-day affair or an interactive workshop training or even the webinar. All you need to find is this treasure.

In this post I'll walk you through how to proceed as I look through six of the best choices to host virtual events. There are pros and cons, but they're not as commonplace, and are after having used certain of these applications and reading a variety of third-party reviews of these devices.

Now, let's dig into:

In this article

What do you need to be looking for in the virtual conference platform

Before diving into the top sites for hosting virtual events, we'll start by discussing the features of a good tool to organize events online, by looking at the top characteristics.

Keep this page in mind so you'll be able to reference this list of functions in order to choose your perfect virtual event system.

An array of helpful and straightforward Integrations

Integration with CRMs and email software For instance it can play a significant role for sending invitations to events that are personalized and turning participants into regular customers.

     The Intuitive User    

The user-friendly interface permits users navigate by using its functions and get the most benefits of the program. Also, you are able to run this program entirely on your own - without help from anybody else.

Stream quality

Your event's audio or video quality could directly affect your guests' experience, and make it more likely that they will stay the duration of the event. Make sure that the service that you pick has HD high-quality streaming which is reliable and doesn't have any problems with its performance. In plus, it permits users to download videos at a high quality.

A solid Analytics platform

Tools for engaging with the audience dynamically

Polls, games, games, and questions are essential ways to engage your guests and increasing the enjoyment of the visitors. Whatever platform you decide to use will need to provide these capabilities along with the ability to set up break-out areas that encourage the networking of the attendees.

Service to customers that is proactive

Finally, make sure that the service department of your software is prompt and attentive to your needs. A way to gauge the quality of the support team is to inquire about the software prior to buying it as well as during throughout the trial. Their responses to inquiries will reveal much regarding how they interact with the clients and potential clients.

The top six online platform for events (based upon in-depth reviews as well as customer testimonials)

This is a complete listing of the top conferences that are available online:

Each of the tools I've evaluated can be described in terms of the core features of the tool, including who it's best for, where the tool is successful in comparison to its weaknesses as well as with regard to the information users share with third-party sites such as G2 and Gartner.

Let's go.

1. Events

Events is a simple online platform , which is internet-based and designed for virtual events. It is ideal for event planners who possess an understanding of organizing events online.

The speaker, you, and your guests as well as your guests don't require additional software in arranging the eventor create the occasion .

Pros

  • Events aids you throughout the procedure of creating and marketing the event. It works with CRM and marketing email software, allowing you to design personalized registration forms. Additionally, you can automatically mail invitations to events, along with confirmations for events as well as reminder emails. It also helps keep attendees entertained after the events.
  • Advanced analytics may help increase the effectiveness of your marketing strategy for the occasion. Once the event wraps will provide you with a thorough analysis of the occasion and its attendees that reveal who attended, the things they witnessed, as well as how they interacted with each other throughout the whole day.
  • This results in a brand-name experience. Drag-and-drop your interface to incorporate the full screen, lower thirds and the intro speakers as well as customized branding.
  • It provides editing and hosting tools that let you reuse event video content. Use it to cut, edit chapters, make chapters, and then polish your film of the event. You can then send it to various advertising channels.

     Cons    

  • It is not designed to be used for internal meetings, as Zoom or any other programs to facilitate meetings are. Events is best suited to web-based meetings, webinars, town halls, and more.
  • Events is relatively an upcoming virtual event platform, therefore it isn't able to boast the same fame that the more established players in this industry.

2. Zoom

Most well-known for its one-on-one meetings, Zoom lets you host online-based events as well. It's great for individuals who design and for small marketing companies who wish to earn money organizing online meetings.

Pros

  • There are numerous tools for you to get your attendees involved as well as let them interact with your sponsors.
  • The process of establishing and launching an online webinar using Zoom is easy and is particularly useful for those who already are familiar with the software.

     Cons    

  • Average video quality. When HD video resolution (1080p) is standard, Zoom offers 720p for as many as two people in the same meeting. It costs a fee for hosting virtual events with HD video.
  • Participating in a virtual meeting which is hosted using Zoom isn't easy. One of the best options for people who are just beginning to learn about the application is to come in 5 minutes early for download and installation. Event planners will notice that this leads to bad user experience.
  • Zoom can be costly when organising events with large numbers of attendees and therefore it is not a good choice for scaling of events hosted on this platform.
  • There are no control options for hosts. Zoom doesn't permit hosts to control chat chats indefinitely this is something that you must be aware of when hosting open events.

Pricing

Zoom's price is based on amount of guests attending the event. For an estimate, cost for events that attract more than 100 attendees begins at $990 for a year.

Read more details about Zoom

3. Hopin

Hopin assists event organizers across all over the world organize the number of attendees they'd like. Like Zoom Hopin, the cost of Hopin depends upon the amount of people attending that can result in the cost of expanding by the use of this program. One thing that is different from Zoom is that it can be used to moderate the comments.

Pros Pros

  • Hopin offers a branding studio that allows you to customize the registration form for your event as well as virtual event venue.
  • Moderates the sound and allows several speakers to work together.
  • It also comes with a mobile-friendly application to allow speakers and guests to interact with and connect from their smartphones.

     Cons    

  • Analytics for events may not be as accurate.
  • There aren't any tools available that permit the reuse and recycling of the materials from your occasion.
  • There are a few people who have complained regarding audio and video issues at events held by Hopin. One of them states, "I don't like difficulties with the performance either audio or video. If you do not have the best connection to the internet, it can cause problems with slowness. However, this is not the case with other options to solve the problem."

Pricing

There is a free plan that lets one admin organize events lasting for two hours, with up to 100 attendees. The pricing plans are fixed.

4. GoTo Webinar

GoTo Webinar is the ideal choice for designers in addition to smaller firms organizing small-scale events of up to 3000 participants This is smaller than what Hopin along with Zoom have to offer.

It is also a good choice for entrepreneurs that are not a team and who host paid training sessions due to the fact that GoTo Webinar directly connects with Stripe that permits you to take payments.

Pros

  • GoTo Webinar offers audience engagement tools like polls, questions and responses. Hosts can also create custom designs for the walls.
  • Multi-presenter mode in webinars allows at minimum six presenters to be able to give a an demonstration.

Cons

  • The interface for users is outdated, and some users complain that it could take some time to figure out how to utilize GoToWebinar.
  • Some users have reported issues with performance in the instance of more than 1000 users. A few reviews have complained about audio quality issues as well.
  • Certain options, for example, file sharing , are harder to utilize. Certain functions can be difficult to find or difficult to use.

Pricing

The trial duration is seven days. It is also free for 7 days. The remaining trial is paid with pricing beginning at $49 per host for the duration of a period of one month (for hosting 250 people).

5. Cvent

Cvent is ideal for corporate planners who organize events held in person, like trade fairs due to its check-in functionality.

As opposed to other conferences websites, this is not a popular choice among people hosting virtual conference.

ProsPros

  • Cvent offers on-site check-in facilities as well as a software to issue badges which prints photographs of guests upon the arrival. There have been complaints from users who had reviewed the program through review websites that state that Cvent did not print the correct images.
  • It provides multiple integrations that integrate with your existing technology stack, and make it easier to use.
  • Comes with the standard tools to engage with your audience and AI-powered recommendations for games and networks.

     Cons    

  • The interface for users is old.
  • Poor customer support and limited training resources/documentation, which aggravates the steep learning curve, making it challenging to start and get the most value from the platform
  • There are a variety of ways to personalize brand identity to obtain statistics, as well as instant chat

Pricing

Pricing is customized according to the requirements of your business, and that's why you should ask for an estimate of the Cvent price.

6. On24

On24 is a virtual event platform perfect for companies that want to hold webinars as well as multi-session gatherings.

Pros

  • The support staff for customers is on the move.
  • The tool is able to simplify many chores. The tool also allows integrations to ensure that you have the best marketing and sales teams.

     Cons    

  • Certain layouts for content are offered. They limit the options for creating your event registration and login pages.
  • The interface for users isn't user-friendly and the editor functions as an code editor that aids in the learning process.
  • It's impossible to plan your event online. You'll need to choose among the participants as well as ensuring that the event is running seamlessly the way you want it to in the present. The user mentions, "I would love to to design a storyboard for my webinar , and to control the content of the screen and also where the faces appear on the tile of video and also the lower third of their videos, add participants in the event and remove them from the screen or the screen, etc." ________________

Pricing

The On24 website On24 does not offer any pricing. Anyone who's looking to get a quote must request a price.

FAQs

If you are answering FAQs it is not necessary to answer the question right away Instead, provide the appropriate link to a piece of internal content (as relevant) in order to get users clicking.

Which should I select for the best virtual platform for events?

Examine your business's requirements as well as your budget. That includes the amount of an event you'd like to hold and the amount of virtual events you'd like create. Pick a platform that is not just a fit for your budget but is user-friendly and comes with powerful analytics engagement tools, high-quality streaming capabilities and numerous connections.

What should I do? What can I do to make Make my online event to be more interactive?

What are the top talked about online event sites in the moment?

The platform for events, Hopin, Zoom, and GoToWebinar are one of the most well-known platform for events that you can test. Each has its advantages and disadvantages. Choose based on the budget you have set as well as your personal requirements to host the occasion.

So which virtual event platform is best for you?

The most reliable virtual event platform meets the needs of your business efficiently. This is a matter of:

  • Size of the attendee
  • Use instances (how do you choose to use virtual events to boost marketing and sales and if you'll hold workshops to sell)
  • How much time do you think you've spent learning how to use the completely different device
  • How much are you planning to increase your capacity (you don't want to be waiting for the platform to fall out of your budget as you increase)

There are a few apps that provide low-quality streaming using old UX. Certain have a lengthy process of learning and can be high when hosting large crowds.

It's wonderful to know that this is one in which Events really shines. Events has a wide range of customizable options, high-quality streaming, and an easy-to-use interface. Events can also be an important element in recycle content created by the gatherings you plan - helping you earn the highest amount of profits from your work.

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