The Thousand Solutions Blog

Cloud-Based vs Self Hosted LMS Comparative Analysis

Aug 2, 2024

Reader Disclosure

If you look online for "How to market online courses or classes," you'll be flooded with ads for various Learning Management Systems (LMS).

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Given how trendy online learning has become so it's not surprising that there are so many options readily available.

However, there are the many options, how do you decide which is the right one for you?

It's here that this constantly evolving contrast between self-hosted and cloud-based LMSs comes in. Most importantly, LMSs are divided into the two types.

If you have done the necessary research but are confused about these two, we have the answer for you. In this post we'll look at their distinctions and which one is better for whom.

Cloud-based vs Self Hosted LMS: Detailed Comparison

Since both cloud-based and self-hosted LMSs offer pros and cons, it comes to what you want. It is the reason you should carefully consider every aspect of an LMS, and decide the one you prefer.

To save your the time and effort, we've completed some research and then compared some of the key differences between them.

Ease of Use

 Cloud-based LMS:

Cloud-based LMSs aim to be easy to operate, even for non-tech-savvy users. The setup process is usually simple. It'll take only a few clicks to get started.

The service you choose to use for your cloud-based LMS takes care of upgrades and maintenance. This means that you do not have to think about how the servers are configured and how to deal with any software problems. This means your focus is on creating the best program.

 Self-hosted LMS:

However the process for setting up self-hosted LMS can be a little more difficult. It requires installation, configuration, and regularly updating a content management system, which isn't easy to those with no technical knowledge.

But once it's set up and customized, modifying the LMS is much easier. It's usually worthwhile due to the customization features and other functionalities self-hosted LMSs offer.

 Verdict

Cloud-hosted LMS may be adequate if you want to build an LMS that has no plans or vision for growth. But if you are after long-term growth, you should go for the self-hosted version although the initial set-up process might be somewhat difficult.

Security

 Cloud-based LMS:

Security is the most important feature of cloud-based LMS service providers. They take strong security measures like firewalls, encryption, and regularly updated security features. They are always in compliance with the latest industry standards and regulations including GDPR as well as HIPAA.

However, ultimately it is the case that you're storing all your personal information on a third party's server, which is often very private for a large number of individuals.

 Self-Hosted LMS:

With a self-hosted LMS You have total control over your data security. You are able to create custom security solutions that meet your brand's specific requirements.

Depending on what you are selling via the LMS as well as how much you'd like to put your focus in security. You'll have many options with self-hosted LMS. In the end, you'll never have to sacrifice security issues.

 Verdict

Although cloud-based LMS has strong security capabilities but the dependence on third party servers may be a concern for the majority of. To ensure that you're on the safer side, it's better to choose the safer self-hosted LMS alternative.

Overall Control

 Cloud-Based LMS

Cloud-based LMS offers limited options for controlling the system. You are generally confined to the vendor's features and settings. This can restrict customization and flexibility.

There will be issues with managing your data since you have no control over the data. When you use a cloud-based LMS system, it's usually believed that the company is the one who handles data and users.

 Self-hosted LMS

Self-hosted LMS offers unparalleled control compared to cloud-based ones. It is possible to customize the program according to your requirements, connect with different systems, and control your information so you can provide the best customer service.

This control level helps you gain credibility from your users and makes acquiring new users easier for you.

 Verdict

In terms of overall control Self-hosted LMSs are the clear winner. When you have a self-hosted LMS, you can fully modify and control every part of your LMS.

Total Cost

 Cloud-Based LMS

The initial cost of cloud-based LMS generally is lower as there is no need to buy equipment or install infrastructure. But, these LMSs are also bundled with ongoing subscription fees, which can accumulate over time.

Some cloud-based LMSs cost depending on the number of users. Thus, as the number increases, the cost also rises. Which often becomes a burden over a time.

If you are planning in scaling your business or growing the size of your LMS website, a cloud-based LMS might not be the ideal choice.

 Self-Hosted LMS

Self-hosted LMSs are more expensive initially due to the necessity of server infrastructure, software licenses as well as setup. Once you've got your own self-hosted LMS up and running then you won't need to shell out any additional money.

It is only necessary to plan for maintenance, hosting and occasionally upgrades. These will add up to less than you would have invested in a cloud-based subscription.

 Verdict

In terms of cost effectiveness for cost-effectiveness, a self-hosted LMS usually provides more return over time, in spite of the cost of initial investment. This makes them a more cost-effective option to use for the long run.

Flexibility and Integration

 Cloud-Based LMS

Cloud-based LMS usually offer seamless integration with the top software and services. However, you may be limited to the integrations that are supported by the provider you choose.

That's why you should be cautious about the integration facilities of your chosen cloud-based LMS.

 Self-hosted LMS

Self-hosted LMS has a wide range of integration possibilities. The user is able to connect any tools from third parties, APIs, or custom solutions whenever you need to. This allows you to create a highly tailored learning environment that is able to meet the requirements of your particular needs.

 Verdict

To allow for integration and versatility for integration and flexibility, a self-hosted LMS is the ideal choice. The ability to connect with a variety of applications will aid you and your LMS in many ways.

The benefits of having a self-hosted LMS on WordPress?

WordPress is a godsend for creative people who don't have the time to code. With its unique drag-and-drop feature coupled with the LMS plugin, you are able to provide the most enjoyable user experience.

Here are some of the most important benefits that come with self-hosted LMS on WordPress:

Control Over Content

One of the great things about self-hosted LMS is that you're in complete control over the content you post. You choose what to post, how to present it, and who can see it.

This level of control ensures that the materials you use for your courses are safe and managed properly. It is also possible to establish particular rules and guidelines to make sure you adhere to all applicable laws and guidelines.

Branding and Personalization

WordPress provides more opportunities to change things than any other platform, so it is possible to make your LMS tell your brand's story from every aspect.

With a myriad of options of themes and applications to pick from, you'll be able to enhance the user experience for your users. By adding specific tools and features into your LMS, you can enhance the user experience for people who use it.

Other Integration Options

With a simple integration process with your own self-hosted LMS is able to grow and adapt with your business. It will not cause you to feel trapped.

An Enhanced Learning Environment

You can make your learning environment more exciting and dynamic by utilizing the most advanced features available in self-hosted LMS.

These features include videos, quizzes, a progress tracking bar, etc.

It is also possible to use gamification tools like badges and leaderboards to get students more interested and motivated. Overall, the learning experience will be more beneficial for the students If you opt for the self-hosted LMS platform for teaching them.

Best Options for Creating self-hosted LMS

It provides extensive control over access content dripping and seamless integration with different payment processors. This makes it ideal for the monetization of your courses and providing the most structured education experience.

But that's not all the thing that makes an amazing. You can:

  • create and maintain detailed access rules to protect your information, allowing you to create multiple levels of membership easily.
  • Schedule the release of the content in time, ensuring learners stay in the loop and are progressing steadily.
  • It supports a variety of payment gateways which include PayPal and Stripe, for efficient transactions.
  • Comprehensive reports are available on registrations, transactions, as well as student progress. This will give you insights to improve your courses.
  • Install this LMS tool quickly and easily with just a couple of mouse clicks.
  • Engage your audience by making it gamified to keep your users interested.

It's possible to start with for as low as $179.50/Year. To enjoy the pro benefits, you'll have to pay $499.50/Year.

MemberMouse

MemberMouse is a multi-faceted and robust WordPress plugin that helps to create and manage websites for membership. Using this LMS allows you to secure your website's content, set up different levels of membership, and integrate with other useful tools.

This plugin is a great example of what it can offer:

  • Simple interface to set up and managing memberships.
  • Advanced Content Protection to manage access to your classes.
  • Integration with popular payment processing platforms like Stripe, PayPal, and Authorize.net.
  • Flexible membership options, including free trial and paid memberships.
  • Comprehensive reporting that tracks member activity and engagement.

Start with MemberMouse at a cost of $399 per year. However, if you want to gain access to more features as well as a greater membership base, it can increase to $2399/year.

AccessAlly

AccessAlly is an extensive LMS plugin that works with WordPress that combines membership management, course creation, and marketing automation. Apart from these capabilities, this LMS provides an impressive community-building feature that most LMSs lack.

For example, here are some AccessAlly capabilities:

  • Make interactive, multimedia-rich and engaging courses effortlessly.
  • Provide a range of subscription levels and membership plans.
  • Robust community features, including forums as well as member directories to encourage interaction and engagement.
  • Advanced reporting and analytics to keep track of the learning progress of students and their learning effectiveness.

AccessAlly Pricing starts at $99 per month AccessAlly pricing includes additional features and capabilities available at higher tiers.

Why is the Best Choice

Although LifterLMS and LearnDash provide valuable functions, LearnDash ultimately stands out as the ideal choice to create an self-hosted LMS using WordPress. Here's why:

  • Superior Access Control: provides unmatched control over who can access your content, allowing for very customizable membership levels as well as the ability to protect your content.
  • Affordable Content Dripping: The ability to drip-feed content ensures that learners receive information steadily which leads to better retention and engagement.
  • Comprehensive Reporting Comprehensive reports of the number of members, transactions, as well as student progress provide you with the information you need to fine-tune and optimize your lessons.
  • Simple Monetization seamless integration with multiple payment gateways lets you easily make money from your courses and manage the transactions.
  • User-Friendly Installation Although it has advanced features, is easy to set up and manage, making it accessible even users with limited technological knowledge.

Set up a Self-hosted LMS by following these 4 simple Steps

Now that you know the best way to operate an LMS It's time to make it happen. However, before we do that, let's just say that it's no rocket science.

Step 1. Download and install

  • Login on the WordPress dashboard of your website.
  • Go to Plugins> Add New and then upload
  • Pick the .zip file that you downloaded previously

Once you have installed the plugin, be sure to enable the plugin.

If you have successfully been activated, you'll be able to access the menus on the WordPress dashboard.

On within the Settingsmenu, you can configure basic settings like payments gateways, currencies, and payment methods etc.

Step 2: Create the Membership Levels

If you're developing an LMS There will definitely be multiple membership levels and has no restrictions regarding that. It is possible to create any number of membership levels you like.

Just go to Membership on the dashboard and click on Add New.

Give your membership a proper name, and be sure to pay attention that you have set the payment type to be. You may choose to make one-time weekly, annually, or monthly payment.

If you want to, you could also include an email to welcome your customers.

When everything is looking good When everything is in order, press publish and your membership will be set up. If you'd like to make multiple memberships, repeat the process.

Step 3. Upload Your Member-Only Content

Go to Rulesfrom the dashboard, and then Click Add New. In the next screen, there are dropdown menus that allow you for you to choose the rules that you'd like to create.

There is the possibility of creating multiple membership rules by repeating the procedure. When you're satisfied with the rules, simply click to Save Rule.

Step 4: Create a Pricing Page

Pricing pages are a must have for your membership website. It will help potential customers decide which membership plan best suits their needs. It can also encourage visitors to switch to a less expensive option by highlighting it's additional features and advantages.

However, how do you design one?

You can take care of it as long as you are willing to exert as little effort as clicking at least a couple of times.

To create a pricing page, visit Groups from the dashboard and select Add New. Create a descriptive name. Then, scroll down through the Group Options section:

Then, click"plus" (+) icon to add all of your memberships on this page. It is possible to change the order these plans appear in by dragging and dropping them in the desired order:

Choose an appropriate theme by using the Pricing Page Theme Then, select a theme from the Pricing Page Themedropdown. When you're pleased with the result and you're ready to go live, you'll be able to post the webpage:

Your pricing page should be easily accessible. Be sure to place it on the main navigation menu, bottom, or on the sidebar.

If your pricing page is easily available, new customers will always be just one click away from purchasing the contract.

So, Cloud-Based vs Self Hosted LMS? You Know it Already!

Hopefully, this blog helped to educate you on the difference between cloud-based and self-hosted LMS and what will be best for you. If you are really serious about your organization and have a larger vision in your mind, then self hosted LMS solution might be your best choice.

Although a variety of options are offered, it is the ideal solution for your LMS requirements. From capturing leads for your LMS to detailed information about the members, they can aid with every step.

Don't forget to let us know the experience you have had with different LMS solutions, and what kind you like best.

If you've found this piece helpful, be sure to connect with us through Facebook, Twitter, Instagram and LinkedIn!

S Showrabh       From writing poetry or short stories, as well as writing technical pieces on WordPress as well as running the site for members, lots of things have changed for Showrabh. What did not change is his passion of writing and the time he spends. He is a fan of football, music and cricket. He can be found looking at the celling or put the headphones in and compose for hours. While he is not doing either of these frequently, he's able to explain why someone could love cricket and football equally at the same time.